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Letter of Claim Template - Collectia Inkasso Blog
Sebastian S.
16/11/2020

Download free letter of demand template

If you are a business or an accountant, you may from time to time need to send a letter of demand to customers who do not pay their invoices. A demand letter is also known as a demand for payment or a debt collection notice.

If you need a letter of demand, you can use a letter of demand template to ensure that all requirements are met and you don't have to start from scratch every time.

The letter of demand is necessary if you want to start a debt collection process and can thus be seen as a last reminder before starting debt collection. Most companies, lawyers or debt collection agencies use a letter of demand template. This is to ensure that all requirements are met every time. The template is also used to have a defined framework that can be used every time a letter of demand is sent to your debtor. If all the formalities surrounding the letter of demand are not correct, you run the risk that the letter is not legally valid.

Therefore, we have prepared a letter of demand template that complies with all requirements and formalities, which you can freely download - whether you are a creditor, debt collection company or external accountant.
There is no requirement for you to send the letter of demand yourself. Your lawyer or debt collection agency may also send it - prior to collection.

The letter of demand is the legally correct word for a debt collection notice, but the two cover one and the same purpose: to make the debtor aware of your outstanding debt and that you now want it paid - otherwise debt collection will, and can, be initiated.

Letter of demand example

There is no official template or example for a demand letter, but there are a few important formalities and rules to remember. If you don't follow the formalities, your demand letter is not legally valid. Our template complies with all the formalities and requirements for a letter of demand. This ensures that you complete the letter correctly.

Some ERP systems have built-in demand letter templates that you can make use of. However, these can often be difficult to design the way you want.


Download the template

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You can read more about the letter of demand here:

There are no legal requirements or rules on the layout, layout or design of your letter of demand. In principle, you are 100% free to decide how it should look, what letterhead it should have or how it should be set up. This template is just our suggestion for an effective and free letter of demand.

The template is free and can be downloaded whether you are a Collectia customer or not.

FAQ - Frequently asked questions about the demand letter template

We have several debt collection templates that you can download for free:

Reminder Template

Debt collection notice template

Invoice Template


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