Reminder template
A dunning template is a template for your dunning notices.
The purpose of the reminder template is to ensure consistency in your reminders - and not least to make it easy for your accountant or yourself to send out reminders when needed.
With a dunning template, you don't have to create your reminders from scratch; you can simply change a few things in the template.
You can either create the template yourself, have your accountant create one, or download it further down in this article.
Why do I need a template for my reminders?
There are many reasons to use a template for your reminders, but first and foremost, you should do it to save time and resources.
Why create something from scratch every time if you can just use a template that contains all the necessary texts and information?
All larger companies use a template for their reminders, some also use the templates available in their accounting software or ERP system.
Requirements, laws and regulations for a dunning template
Basically, there are no major requirements for a dunning template; you can basically design, write and fill out a dunning template exactly as you want - there are no legal requirements for this.
However, we recommend that you include the following information on your reminder:
- Date
- Clear reference to the claim(invoice number, claim amount, possible payment deadline)
- A payment deadline of 10 days (if a reminder fee is charged)
We also recommend that you design your dunning template to look like your other materials. Add a logo, use your letterhead and the like - this way the dunning template looks like a document created by you and your other communication with the customer.
Download dunning template here
Do you need a free dunning template for a current dunning letter? Or are you just looking for a dunning template to have on hand in case the need arises?
Whatever your purpose, we have created a reminder template that complies with all applicable requirements and rules for a legally sent reminder letter - as long as you remember to comply with the minimum 10-day deadline.
Always remember to carefully review the template before sending and make sure that the template is filled out correctly - and with the correct information pertaining to your specific debtor.
